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Call for suppliers and Service Providers

RECOR ( Rwanda Environmental Conservation Organisation) is a national  nonprofit making organisation which puts much emphasis on environmental education, promotion of the utilization of renewable energy, soil conservation, climate change mitigation and adaptation, water resources management and biodiversity conservation.  The vision of RECOR is “a country where integrated environmental management offers sustainable livelihoods” while the mission is to “advocate for and take positive national action on environmental and wildlife challenges”.

 Purpose

Since 2016, through a consortium of three organizations which include the Nile Basin Discourse Forum in Rwanda (NBDF), Rwanda Environment Conservation Organization (RECOR) and the Swedish Hydrological and Meteorological Institute (SMHI) have developed a project titled “Promoting Sustainable Agriculture in a Changing Climate in Bugesera District.”

The project will address “Green growth for sustainable livelihoods” through increasing fruit tree cover using green and low carbon technologies, inspiring small-scale farmers to promote a market oriented climate resilient agriculture.

The overall objective of this proposal is to empower small-scale farmers with skills of green technologies in climate resilient agriculture for sustainable livelihoods.

The project starts in May, 2017 to September, 2019, where the two organizations mentioned above intend to, with funding from the Nordic Climate Facility (NCF) implement the mentioned project. This project shall be managed in consortium with the Swedish Meteorological and Hydrological Institute as lead while the two local organizations shall be the local implementing partners in eight (8) sectors which include Juru, Mareba, Kamabuye, Rilima, Ruhuha, Nyarugenge, Rweru and Ngeruka of Bugesera District. The said project will span for a period of 30 start-up funded months but shall continue after then with joint effort of the implementing organizations and community groups with guidance and advisory of the District authorities. The project has also a carbon sequestration aspect where emissions reduction shall start at 4 years to 25 years of age, where, amount of carbon reduced from atmosphere shall be monitored to attract further carbon credits.

It is through this effort that the 6th Nordic Climate Facility has agreed to fund the above mentioned project; https://ndf.fi/project/ncf-promoting-sustainable-agriculture-changing-climate-bugesera-district. RECOR  shall be in charge of project activities in Ngeruka, Kamabuye, Ruhuha and Nyarugenge sectors where the following equipment and services shall be required as indicated in lots 1 & 2:

Lot 1: Supply, Installation and Maintenance of Solar Irrigation System for Fruit trees

Technical aspects required for the equipment under this lot shall be of ability to irrigate grafted mango, orange, pawpaw, tree tomato and avocado trees. Better recommendations as per experts’ experience are also added value. Also, all sites are between 50 to 100 meters from water sources. Site visits would be highly recommended for bidders.

  1. Provision and installation of three (3) solar irrigation systems that as indicated below:
SR No 
Description 
Technical Details 
A 
Submersible Pump Set 
Model- RW005030 
1
Specification
6,000 Lit/day at Total Head 30 mtr.
2
Connection size
40 NB
3
Power
0.37KW/0.5HP, 60VDC
4
Water Source
Lake
5
Total Farm to lake distance
100 mtrs
6
Water for per Hectare tree
Max.5200 lit per day
B 
Solar Panel 
500 W (250wp x 2Nos)
Mutlicrystalline panel with inter connecting cables
C 
Controller Specification 
Fully enclosed IP 54 protection
DC pump controller with MPPT
Dry run protection, Current Overload & thermal overload protection
D 
Panel Mounting structure 
1.5Mtr height Single pole structure
E 
Accessories 
1
HDPE pipe with fittings
suction Pipe 40NB x 110 mtr long with hose nipple
2
Power Cables
2.5 Sq. Mm x 3 Core

  1. Provision and Installation of one (1) solar irrigation system that has the following details:
SR No 
Description 
Technical Details 
A 
Submersible Pump Set 
Model- RW010H050 
1
Specification
12,000 Lit/day at Total Head 50 mtr.
2
Connection size
32 NB
3
Power
0.75KW/1 HP, 110VDC
4
Water Source
Lake/Swamp
5
Total Farm to lake distance
100 mtrs
6
Water for per Hectare tree
Max.5200 lit per day
B 
Solar Panel 
900 W (300wp x 3Nos)
Mutlicrystalline panel with inter connecting cables
C 
Controller Specification 
Fully enclosed IP 54 protection
DC pump controller with MPPT
Dry run protection, Current Overload & thermal overload protection
D 
Panel Mounting structure 
1.5Mtr height Single pole
E 
Accessories 
1
HDPE pipe with fittings
suction Pipe 32NB x 110 mtr long with hose nipple
2
Power Cables
2.5 Sq. Mm x 3 Core

Additional Tasks and responsibilities:

  • Determine the quantity, quality and voltage of the solar equipments to be used at each site if different from above; but should not be below the limits stated above already;
  • Supervise installation of solar systems;
  • Train local technicians at each sites;
  • Give hints of solar energy function to beneficiaries to enable them minor maintenance;
  • Give minimum warranty of 2.5 years after installation.

Lot 2: Development of nursery bed sites that will produce 100,000 improved fruit tree seedlings by grafting.

Seedling production is one of the key steps in domestication of any species, where each step has to be properly planned and implemented. The way seedlings are handled and managed in a nursery determines their survival after planting. Improving seedling quality means they will give superior survival, growth and productivity. Seedling quality is governed by the genetic make-up of the parent trees, and the physical growth of the seedlings. At present the need to plant trees on farms is on the increase. It is difficult, however, for smallholders to access – at the right time, in the right quantities and of high quality – the trees that they want to plant. In order to meet present and future demand for planting materials, there is a need to promote on-farm and community tree nurseries.

The “Promoting Sustainable Agriculture in a Changing Climate in Bugesera District” shall require production of not less than 100,000 grafted seedlings which will be planted in 4 sectors mentioned above. Below is distribution of seedlings per sector per type of fruit plant:


S.No
Plant tree
Number of Sectors
Unit Quantity/Sector
Total Trees/Sector
Recommended Varieties/ Species
1.
Mangoes
4
6000
24,000
Apple Mango/Tommy
2.
Guavas
4
500
2000

3.
Avocado
4
7,500
30,000
Hass/ Fuerpe
4.
Tree tomatoes
4
1500
6000
Local variety; Insongo
5.
Pawpaw
4
10,000
40,000

The detailed activities and responsibilities for the above action include:

  1. Selection of recommendable seeds compatible to the projects sites as indicated above (easily grafted)
  2. Ability to carry out on-field training sessions with community beneficiaries
  3. Experience in highly resistant varieties and species for Bugesera area
  4. Choice of highly yielding and marketable fruits trees
  5. Choice of accessible varieties and species
  6. Experience in Integrated Pest Control Management for fruit trees
  7. Capacity to make and produce compost manure sites using local materials
  8. Experience in producing gratfed fruit trees
  9. Experience establishment of sustainable nursery bed structures
  10. Knowledge of using irrigation systems

 Terms:

  1. Award of tender shall be selection based on cost and technical advantage;
  2. Payment 50% advance upon signing contract, 25% upon completion and 25% after supervised approval by an expert;
  3. Delivery and installation should be immediate;
  4. Guarantee and maintenance should be minimum 2.5 years;
  5. Insurance policy on equipment;
  6. Training on use and caution of equipment;
  7. Added value for bidder who can take-on both lots 1 & 2;
  8. Ability to work on very short schedules;

Eligible suppliers should fulfill the following:

  • Have a registered company or have a tin number;
  • Have experience in solar energy;
  • Able to reside temporarily in the above said sector for holding training session for beneficiaries;
  • Be able to make professional judgment and recommendation on sustainable products for solar and nursery beds
  • Have good knowledge of Bugesera coverage and climate status;
  • Have background in innovative agricultural systems

A selection of the partner will be based on the above mentioned requirements and will be subject to review by technical evaluation team of the RECOR Executive Committee.

A contract shall be established between the parties and be governed by the Rwandan Law.

N.B: Deadline of reception of application bids is 24th July, 2017 at 17h00 Rwanda time. Bidders can also apply electronically on the following E-mail address: recor@rwandaenvironment.org

Done at Kigali, 15th July 2017.

Executive Secretary of RECOR

Jean Chrysostome SEHENE

 

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